Notice of the Annual & Special General Meeting

NOTICE OF
THE ANNUAL AND SPECIAL
GENERAL MEETING
OF THE
WEST WAWANOSH MUTUAL INSURANCE COMPANY

Notice is hereby given that the 

Annual General Meeting of the Company 

will be held virtually on

Friday, March 8th, 2024 at 2:00pm

  1. To approve the Minutes of the Annual Meeting of the Members held on March 9, 2023.
  1. To receive, consider and approve the Financial Statements and Auditor’s Report for the year ended December 31st, 2023.
  1. To appoint auditors for 2024 and authorize the Directors to fix their remuneration.
  1. To consider and if thought fit, to adopt, with such amendments as may be made at the Meeting, amendments to the Company’s By-law 1-95 passed by the Board of Directors on February 2nd, 2024.  A summary of the substantive amendments follows. A complete text of By-law 1-95 showing the amendments will be provided upon request.
  1. To elect two (2) Directors for a three-year term in accordance with the Company By-laws.
 
The Directors whose terms expire are Brad Vanstone and Lloyd McGillivray.  Both are eligible for re-election. 
 

Any qualifying policyholder wishing to seek election or re-election as a Director must file their intention to run, in writing, along with a nomination form, with the Corporate Secretary or designate, no later than close of business, February 23rd, 2024.

A copy of the annual financial statements will be posted on the company website www.wwmic.com at least 21 days prior to the meeting.  A policyholder may request a hard copy of the statements by contacting the head office in Goderich. 

The meeting this year will be held electronically, allowing members who wish to attend to do so by establishing a communications link to the meeting.  Members wishing to attend electronically must either email wawains@wwmic.com or call the office at 1-800-265-5595 to pre-register no later than March 6th, 2024.  Upon verification of membership, members will be provided with connection details as to how to join and participate in the electronic meeting.

By order of the Board of Directors of West Wawanosh Mutual Insurance Company, 

Goderich, ON                                                                                      

Cathie Simpson, CEO/Corporate Secretary

Summary of Substantive Amendments to By-law 1-95

(The numeric references herein correspond with the section numbers of By-law 1-95)

     12          Subject to the other provisions of the By-law Members may vote electronically

     18          Members meetings may be held in person, electronically or by combination of in person and electronically and members may vote                       electronically subject to the conditions set out(addition)

     20(d)     Nomination procedure for those seeking election as directors added (was section 19(d))

     29          Directors meetings may be held entirely electronically or a combination of in person and electronically. (was section 28)

     41(b)      Reference to existing Conflict of Interest Committee added.(was section 40 (b))

  •   Sections renumbered as necessary